Preferences dialog (v7)
Manual pages 33-34. This dialog is called from the Portfolio menu (Mac) or the Edit menu (Windows). There are 5 sections to the Preferences:
- Show Welcome Dialog at Startup. [Mac OS only] Tick to display a standard Portfolio 'Open' dialog at program start, to allow you to open a catalogue or create a new one.
- Default Catalog Open Mode. Set your copy of Portfolio to open Catalogues in one of the four access-level modes (Reader, Editor, Publisher, or Administrator). As installed default is Publisher mode.
- Image Dimensions Display in. [Mac: "Image Dimensions"] Choose from 'Inches', 'Centimetres', 'Millimetres' or 'Pixels'. Select the unit of measure for displaying image dimensions. Applies to displays in Gallery and preview windows. Note that pixels are the only unit of measure used in the Height and Width built-in Catalogue Fields.
- Double-click Item to. [Mac: "Double-Clicking an Item"] Choose from 'Show Preview', 'Show Properties' or 'Edit Original'. This option allows you to define how Portfolio behaves when you double-click a thumbnail. You can have it open the Item Properties window for the item, open a preview of the item, or open the original item for editing (using the file's "parent" application).
- Show Welcome Dialog at Startup. [Windows OS only] Turns off the Welcome dialog box that offers to open an existing Catalogue or create a new Catalogue each time you launch Portfolio.
- Auto-Play Movie and Sound files when Previewed. When selected, movie and sound files are played automatically in preview windows; you don't need to click the Play button.
- Display Multi-Page Icon on Thumbnail. When selected, a small multiple-page icon is added to the lower right-hand corner of PDF, PowerPoint, and TIFF files that contain more than one page, including those such as layered Photoshop files.
Also see manual page 92 and here.
- Do not prompt for Cataloging Options. When ticked this suppresses the Cataloging Options dialog being displayed when a cataloguing operation is started. Default setting is off - i.e. the dialog is always displayed. Until practised with use of the Cataloguing Options it is advisable to display them (see also manual page 20):
- Assign Properties. Allows these settings to be applied when the display of the Cataloging Options is suppressed.
- Copy/move Items. Allows these settings to be applied when the display of the Cataloging Options is suppressed.
- Rename Items. Allows these settings to be applied when the display of the Cataloging Options is suppressed.
- Cataloging Summary.These checkboxes determine how Portfolio handles problems that it encounters when attempting to catalogue files.
- Report Cataloging Errors. Turn on this checkbox if you want Portfolio to alert you to a problem - such as a corrupted file that cannot be catalogued - during the cataloguing process.
- Log Cataloging Errors to File. This creates a text file in the same directory as your Catalogue, logging all cataloguing activity. The data is stored in the app folder (Mac) or an app sub-folder called /logs/ on Windows. Data is stored per catalogue, in a file called [cataloguename].log.txt.
- Don't show FolderSync Dialog (Mac). Show FolderSync dialog (Windows). This determines whether the separate FolderSync dialog is shown when a FolderSync operation commences. The default is setting is 'ticked' for Windows and un-ticked for Mac - i.e. the same result. This setting can also be set/altered from the FolderSync dialog.
- Delete Items for Missing Source Files. If this is set, when a FolderSync operation finds an original file is missing it deletes the parent catalogue item (without further reference. Default = off. Use with care!
This is a placeholder for Digital Rights Management software features. PixelSafe is being introduced by Extensis' parent company, Celartem.
- Field List. QuickFind operates a "...contains..." search against the ticked fields using the word or string typed in the toolbar's QuickFind box. The default choice is Description/Filename/Keywords. Any QuickFind preference changes, e.g. adding Custom Field selections, are stored per Catalogue potentially allowing different QuickFind settings in each Catalogue. As a result, this tab is missing from the Preferences dialog if it is opened when no Catalogues are currently open. This also means that if you require every catalogue to have the same customisation, this must be manually set in each catalogue.
- Sorting Language. Options are English, French, German or Japanese. Set it according to your language of use.
Question: Preferences dialog (v7) [FAQ00065.htm]
Last Update:- 26 September 2007