What are Custom Fields?

Manual: v5 - pages 206-212, v6 - pages 72-77

Portfolio allows you to add to the build-in Fields by adding Custom Fields from one of six generic types:

• Date/Time. You can elect to show date and time or just date.
• Decimal. Allows up to 8 decimal points, defined at setup. Including the specified number of decimal places, values must not exceed 15 digits - the decimal point isn't counted for these purposes.
• Integer. For regular numeric values. Valid values lie in the range -2,147,483,647 to 2,147,483,647.
• String. Allows from 1 to 249 characters, but not multi-line.
• Text Block. Up to 32,000 characters and may be multi-line. A maximum of 20 lines may be viewed at once when editing in Record View.
• URL. Allows a variety of formats, http, ftp, mailto, etc.

All custom fields with the exception of Text Block and URL fields can be set to use predefined lists and/or multiple values.

Note that all custom fields except URL types are indexed. Text Blocks (as with built-in Text Blocks) are indexed at word level. This means that to search for a two-word phrase in a Text Block you must use two single word find criteria, and so on for longer phrases. Even then matches found may not contain the words in the desired order or even the words as a contiguous phrase. There is no workaround for this limitation.

Note that when copying records from one Catalogue to another, Custom Field data is transferred only if the receiving Catalogue has those same custom fields defined. In other words, you must set up all the required custom fields before importing data from another Catalogue.

Question: What are Custom Fields? [FAQ00108.htm]
Last Update:- 03 October 2006

This FAQ is created and maintained using

Friday - The Automatic FAQ Maker