Extensis Portfolio 8.5 for Macintosh
Portfolio 8.5.0
Release Notes
August 2007

Thank you for purchasing Extensis Portfolio 8.5! Portfolio puts your files at your fingertips. With lightning fast access to all of your files, no matter where they live, you will never waste time hunting for an important file. Portfolio makes it easy to organize your files into catalogs that can be shared across your workgroup or be extended to the web making distribution a breeze.
Extensis Portfolio 8.5
Installation notes
System Requirements
  • Mac OS X (10.4.4 or higher)
  • 1GHz or faster G4, G5 or Intel Core processor(s)
  • 256MB of available RAM
  • 500MB of available hard disk space (additional space may be required for database and asset storage)
  • QuickTime 7 or higher
  • 1024 x 768 or larger display
  • Network interface for Server and NetPublish connection
  • Web browser with Adobe Flash 7 or higher plug-in installed
  • Adobe Reader 5 or higher
  • Microsoft Office X (10.1.9 only) for text indexing and thumbnailing of Office file types. Systems that are not used to catalog Office files can still view and search Office files even if Office X is not installed
Installing Portfolio
To install Portfolio, double click the installer icon and allow the installer to guide you.

Files are installed to the directory chosen during installation. The default install location is:
 <system Applications folder>/Extensis Portfolio 8.5

The following files are installed in addition to those found in the Portfolio application folder.
/Library/Application Support/Extensis/Portfolio/...
/Library/Contextual Menu Items/PortfolioCM.plugin/...
/usr/local/pdftotext


What's new in Portfolio 8.5

Catalog types

 When creating a new catalog, Portfolio now allows you to configure a catalog from a number of preconfigured settings.

Default field values

 When adding new items to a catalog, you can now determine that if no other value is chosen or extracted, specific fields will always start with a default setting.

Presets Palette

 This palette allows you to assign a number of properties simply by clicking assign or dragging a preset onto the item. This includes mass updating keywords, description and custom field values.

Microsoft Windows Vista compatibility

Adobe Illustrator and InDesign CS3 file format compatibility

Improved EPS and PDF file-format support

Support for new digital camera Raw formats

The newly supported camera Raw formats include:
  1. Canon 1D Mark III
  2. Nikon D40x
  3. Olympus E-410
  4. Olympus E-510
  5. Olympus SP550Uz
  6. Fuji S5 Pro
  7. Panasonic Fz8

Fixed issues
The following reported problems have been fixed for this release of Portfolio. The list is intended to cite the most serious fixes known. It is not an exhaustive list of all fixed problems.

Fixed in Portfolio 8.5

ID Description
A Addressed various issues relating to the extraction of XMP and IPTC metadata.
B Fixed an issue where Portfolio was not able to fully-catalog certain EPS and PDF documents on Windows. The files were labeled as partially-cataloged and no thumbnail or preview were generated.
C Addressed various user interface issues. This includes the scrolling behavior, states and positions for buttons and other elements.
5716 Fixed an issue where when copying an item from one catalog to another you would not result in a preview file being generated in the destination catalog.
6801
23833		 The volume name when burning a disc with Portfolio can now be longer than 16 characters.
13291 Addressed an issue that caused the Server Administration dialog box to be disabled when returning from Serialize or Serve Catalog dialog boxes. 
25065 Addressed an issue that caused NetPublish to close unexpectedly when clicking Publish without a NetPublish template selected.
26194
27646		 Portfolio can now catalog 32-bit TIFF files.
26790 Fixed an issue that caused Portfolio to close unexpectedly when moving subfolders from one AutoSync folder to another.
28203
28207		 Fixed an issue that caused the Portfolio client to close unexpectedly when renaming custom fields in a served catalog.
28818 Fixed an issue that caused the Portfolio Mac client to stop responding if  the catalog that the client had open was closed because the associated Portfolio Server was stopped.
28955
28956		 Portfolio can now preview .MEF camera Raw files.
29669 Fixed an issue that caused Portfolio to close unexpectedly on some systems after burning a disc.


Known issues
The following issues are known, but have not yet been addressed in this version of Portfolio. The list is intended to cite the most serious problems known. It is not an exhaustive list of all known problems.

ID Description
A Removed support for Adobe Illustrator 8 and older .AI files on Mac. Illustration 8 files will show thumbnails but will not preview, while Illustrator 7 & older files are no longer readable by Portfolio.
B The following Kodak Raw file types are no longer supported under Intel-based systems:  720x, 760c, 760m, ProBack, ProBack Plus, 645c, 645h, 645m. These cameras are still supported form PowerPC-based systems. 
15973 To ensure that the proper century is being recorded in Portfolio set the standard Macintosh Short date format to use four digits. To do so, open the System Preferences dialog box and choose the International panel. From the Formats tab, in the Dates area click the Customize button. From the Show drop-down menu choose Short. Click the year and choose the four-digit year from the menu. Click OK and close the System Preferences dialog box. 
16231 In order for dates to be properly recognized, dates must be entered with United States standard date format of  MM/DD/YYYY. In addition, the Gregorian calendar is the only calendar currently recognized by Portfolio.
20307 Smart Galleries will be empty when they are collected if they were created from disk folders. This behavior is correct although potentially confusing to new users.
20553 If you delete an item from within a Slide Show that resides in a local FolderSync folder. Portfolio does not show the folder as out of sync in the Disk Folder pane.
20560 On the Macintosh, Portfolio is unable to extract XMP metadata from EPS files.
20721 FolderSync will continuously attempt to add items to the catalog that cannot be thumbnailed if the options, "Continuously Watch" and "When to Sync" are set to "When changes are found" and the advanced cataloging option, "Ignore files without thumbnails" is chosen.
21202 If a FolderSync folder was hidden during the time that you set it to sync, the folder will remain out of sync. To get the folder back in sync, click the Sync button.
22764 If you move a Disk Folder and then try to view its subfolder's subfolder, Portfolio will unexpectedly close.
22782 In the Metadata Properties Settings dialog, you cannot choose the Description item from the Catalog Field Pane popup menu.
22879 If you delete a gallery while cataloging is in progress, Portfolio may unexpectedly close. To complete the cataloging process, choose to either regenerate or update the catalog.
23313 EPS files that are CMYK images are almost always recognized by Portfolio as RGB images.
24055 If you want to preview MPEG-2 files within Portfolio, you must purchase and install the QuickTime MPEG-2 Playback Component.
24442 A Macintosh Portfolio client will not recognize a Saved Gallery's custom sort settings that were created by a Windows client, but only if it is the first Saved Gallery that was created by a Windows client.
24459 The custom sort for an AutoSync Disk Folder are not retained if you use the Folders pane to either move or copy the folder into another folder or subfolder that are located on the same disk drive.
24675 When you copy a Saved Gallery on the Macintosh, the gallery will retain all of the access settings of the original gallery.
24759 If a Reader or Editor level user attempts to delete a Scratchpad Gallery, a dialog will erroneously appear that asks if they want to delete the gallery. If they choose to delete it, a message will appear that notifies the user that the gallery has been deleted, yet the gallery is not deleted. Only Publishers and Administrators may delete Scratchpad Galleries.
24911 If a gallery already has a custom sort order, you cannot replace that sort order with another custom one.
24976 Some preexisting field settings are changed after you change the name of a Custom Field. In this case, the QuickFind preference, Gallery Sort setting, and Slideshow Display Field setting become unchecked, the Gallery Sort setting reverts to Unsorted, and the Cataloging Fields metadata option loses its field assignment.
24989 Cataloging large files that have long filenames may not be successful. These files will appear in the All Items gallery and a red dot will appear on the thumbnails. To catalog these files, significantly reduce the length of the filename.
25005 Once a custom sort is applied to an AutoSync folder, you cannot apply another custom sort to it. When you reopen the catalog, the original custom sort is applied to the AutoSync folder.
30206 Due to an issue in QuickTime, preview files for 32 bit RGB PSD files are not properly generated.
30378 When embedding metadata into the "XMP - Marked" field, the only valid variables are 0,1,True and False. Using any other variable will cause Adobe Photoshop to display an error when opening the file.
30382 30392 When batch converting images from one file format to another with Portfolio, XMP metadata may not be included in the converted images.
Contacting Extensis
To reach us for technical support or general questions please use the following method:
Web/email:  http://www.extensis.com/support/

If you have an annual service agreement, you are entitled to priority support. Please use the contact information on your service agreement.

For customer service please use one of the following methods:
Web/email: http://www.extensis.com/customerservice/
Phone:(800)796-9798

 © 2007 Extensis, a division of Celartem, Inc. This document and the software described in it are copyrighted with all rights reserved.

07/25/2007 JK